16th October 2020
NOTICE OF 2020 ANNUAL GENERAL MEETING
Notice is hereby given for the 50th Annual General Meeting of Singapore Squash Rackets Association (SSRA) will be held ONLINE on Tuesday, 3rd November 2020, at 7.00 p.m. for the purpose of transacting the following business:
- President’s welcome address
- To approve and confirm the minutes of the 49th Annual General Meeting 2019
- To approve and confirm the Annual report for the year ending 31st March 2020
- To approve and confirm the Annual Statements of Accounts for the year ending 31st March 2020
- To authorize the Management Committee to appoint the Auditors for 2020/2021 and to fix their remuneration
- To attend to any other business for which 7 days’ notice (by 27th October 2020 7pm) in writing shall be given to the Secretary.
In light of the current Covid-19 situation and pursuant to the COVID-19 (Temporary Measures) (Alternative Arrangements for Meeting for Registered Societies) Order 2020, the 50th AGM will be held by way of electronic means as follows:
- Members will not be able to attend the AGM in person. They may only attend the AGM by observing and listening to the proceedings by electronic means.
- Members will not be allowed to submit questions live at the AGM, Instead, all questions must be submitted in advance by email to email@example.com by post addressed to Singapore Squash Rackets Association, 3 Stadium Drive #01-33 Singapore 397630 and must reach SSRA by 1 November 2020 7.00 pm.
- We will endeavor to address all substantial and relevant questions submitted at the AGM but in the event we are unable to do so, our response will be emailed to the sender or, if it is of general interest, posted on our website.
- A member wishing to exercise their rights to vote at the AGM may do so only by appointing the Chairman of the Meeting as the member’s proxy to vote on their behalf by:
Downloading and filling in the Proxy Form (PDF Version) and either by:
a) depositing it by emailing to SSRA at firstname.lastname@example.org or
b) by post addressed to Singapore Squash Rackets Association, 3 Stadium Drive #01-33 Singapore 397630
- In filling Proxy form, members must give specific instructions as to voting, or abstentions from voting, in respect of a resolution for the applicable sections. Failure to do so will invalidate the appointment of the Chairman of the Meeting as proxy for that resolution.
To avoid any delay in the postal service as a result of the Covid-19 restriction orders, members are encouraged to email their proxy form instead.
- To attend the AGM by electronic means which will be conducted via Zoom, members will be required to register their interest with their Full Name as per their IC / Passport and their last 4 digits of their IC / Passport and if attending on behalf of any organization, to include the name of the organization that you are representing at the following address:
The details of the meeting will be sent to those who have registered.
All registration will close on 1 November 7.00p.m.
All members are encouraged to join the AGM at least 15 minutes before time. Any member having any technical issues, may email immediately with their contact number to email@example.com and we will try to assist you.